In the event that a student no longer wants to be registered in a course or program, the change to their registration may take different forms. The different forms of action depend mainly on the timing of the change within the term/instructional cycle.
Dropping a Course
Prior to the first day of classes, a student may adjust their course enrolment (i.e. un-enrol from a course) without financial or academic penalty, as per Policy and Procedures FM8, Student Tuition and Fees. Dropping a waitlisted course incurs no financial penalty.
The Add/Drop Period is defined as a period at the beginning of each term/instructional cycle during which students may adjust their course enrolment by adding or dropping courses. See the Dates and Deadlines webpage for up-to-date information. If a student drops a course during the Add/Drop Period there is no academic penalty and there is no record of the course on the transcript. However, the student is subject to a financial penalty of 30% of tuition owed, as per Policy and Procedures FM8, Student Tuition and Fees.
Withdrawing from a Course
After the end of the Add/Drop Period of the registration cycle, a student registered in a course may withdraw without academic penalty up until the established withdrawal deadline for the term/instructional cycle. The exact deadline in each term/instructional cycle for withdrawing from a course is published in the Academic Schedule of the University Calendar, as well as in the Dates & Deadlines section of the Registration Guide. A student must officially withdraw from a course by the published deadline. If a student withdraws after the Add/Drop Deadline and before the withdrawal deadline, the course will appear on the student's official transcript with a grade of 'W'. If a final grade has been entered for a course, the option to withdraw is no longer available.
Non-attendance in a course does not constitute withdrawal. A student is considered registered in a course until they have officially withdrawn. Students may withdraw themselves from a course via online Registration, or for those programs where registration is not done online, by submitting a Course Status Change form. A student who stops attending class, but does not withdraw by the deadline, will be assigned a grade based on the work completed in the course.
A recipient of student loans should confirm whether their status will be affected before withdrawing from a course. Normally, to be eligible for a student loan, a student must be enrolled in at least 60% of a full course load for their given program. Please contact Student Awards and Financial Assistance (SAFA) for more information.
Non-Semester Based Programs
A student that is registered and wants to withdraw from a fixed-term offering must inform Student Enrolment Services. A student registered in a course may withdraw without academic penalty up until the established withdrawal deadline for the term/instructional cycle. The exact deadline in each term/instructional cycle for withdrawing from a course is published in the Academic Schedule of the University Calendar, as well as in the Dates & Deadlines section of the Registration Guide. If a final grade has been entered for a course, the option to withdraw is no longer available.
In the event that a course is cancelled, students will be contacted and issued either a full refund for the course, or a reduction in fees owing.
This online version of the Kwantlen Polytechnic University Calendar is the official version of the University Calendar. Although every effort is made to ensure accuracy at the time of publication, KPU reserves the right to make any corrections in the contents and provisions of this calendar without notice. In addition, the University reserves the right to cancel, add, or revise contents or change fees at any time without notice. To report errors or omissions, or send comments or suggestions, please email Calendar.Editor@kpu.ca